A few ways to reduce printer-paper consumption in the office:- The fastest way to cut your paper-use in half is by printing or copying double-sided documents, whenever possible. Check your printer to see if it supports this feature. (Bonus money saver: not only are you using less paper, if you are mailing these documents you may see savings in postage as well!)
- Reducing page-margin and font size can also save a surprising amount of paper.
Tip: follow the instructions below to reduce margins in Microsoft Office
On the File menu, click Page Setup, and then click the Margins tab.
Under Margins, select the options you want
To change the default margins, click Default after you select new margin settings. The new default settings are saved in the template on which the document is based. Each new document based on that template automatically uses the new margin settings.
- Use print preview to review a document, rather than printing countless drafts. If walking back and forth to your printer during the proofreading process is your only form of exercise, join a gym or go for a hike!
- Think before you print! Rather than automatically printing every single email that you receive, make use of the folders in your email program to save and organize them. True story: I once worked with a guy who printed each email that he received, kept them in a giant stack on his desk, and then marked them “complete” with a big black marker before throwing them in the garbage.
- Instead of printing hard-copies of everything, try using the “print to screen” feature to save a digital copy to your computer.
- Print only the pages, or sections of pages, that you immediately require. There’s no sense in printing a 30-page manual if the only information you need is on page 18. When you are printing things such as recipes from the internet, choose the “printer friendly” version to avoid printing ads, banners, and excessive images. Or, better yet, copy and paste the required information into a word document and edit for size/content before printing. You can keep the doc open while you surf, adding content as you go. Print only when the page is full…or just save it for future reference!
- It should go without saying that you’re already recycling your paper, but are you tossing-out perfectly good paper? Use the back-side of junk faxes, transmission reports, draft copies, and envelopes for jotting notes and lists before throwing in the blue-bin.
- Add a line to your email signature reminding recipients to “think about the environment before printing”. I added one to mine a couple of months ago, and was pleasantly surprised to see how many people have adapted it for their own! Mine reads: "No one can do everything, but everyone can do something. Please consider the environment before printing this email."
No comments:
Post a Comment